Mahalo for your interest in volunteering with Kamehameha Schools. Here at Kamehameha Schools Hawaiʻi, we value the contributions of volunteers and encourage our KS ʻohana to serve as a volunteer to enrich the overall educational experience for our haumāna. In order to maintain a safe learning environment for students, staff, and volunteers, Kamehameha Schools requires that individuals submit the following applicable requirements:

• Application to Volunteer (submitted yearly).
• Criminal History Background Check through HireRight
• Online Volunteer Training entitled “Ensuring A Safe Learning Environment”
• Tuberculosis (TB) Clearance — TB clearance issued after the age of 16 or within the last 12 months prior to starting.
• COVID-19 Surveillance Testing for Volunteers 

+ APPLICATION

In order to be approved to be a volunteer, you must first complete the KS Application to Volunteer. The application form for the current school year can be downloaded here.

Here are some helpful tips for completing the form effectively:

• The form is PDF fillable and can be completed electronically (via computer). You can also print and complete by hand if you prefer.
• Personal identifiable information (PII) is not requested from you at this time.
• Complete all sections in its entirety, with special consideration given to the Volunteer Questionnaire section. Please note that background checks may be required based on the type of activity you plan to engage in. Please make selection(s) as appropriate. Activities selected should accurately represent your volunteer participation interests for the entire school year.
• The form can be electronically signed by:
  • Clicking on “Tools” in the top right corner of the form
  • Selecting “Sign and Certify”
  • Selecting “Place Signature”
  • Creating the signature box on the “Volunteer Signature” line and placing your digital signature.
    • Note: If you are unable to digitally sign or prefer not to, you may print the form and complete by hand.
• Upon completing the form, please return to your campus division (Elementary; Middle; High School) office or to your kumu.
  • Elementary Office: Kanoe Awong, laawong@ksbe.edu
  • Middle School Office: Isha Charbonneau, ischarbo@ksbe.edu
  • High School Office: Flo Viloria, flvilori@ksbe.edu 

+ BACKGROUND CHECK

A criminal history background check may be requested based on the type of activity or frequency of your participation. See matrix below that outlines the requirements based on Volunteer activity. If you are requested to consent to a background check, the following provides you with information on KS’ volunteer background check process:

• KS partners with HireRight, a leading provider of background check services. KS uses HireRight to conduct new hire, employee and volunteer background checks.
• The process is conducted entirely online.
• You will receive an email containing a secure link directly from HireRight.
• Click on the link provided and create a password.
• Input the required personal identifying information and consent to the background check process.
• The background check process includes a 10-year nationwide criminal conviction search, a Social Security Number trace, and a National Sex Offender Registry search.
• On average, results will take 1-2 weeks to be returned. We will notify you if any result of your background checks excludes you from participating as a volunteer with KS.
• Note: Any Volunteer that has successfully completed a criminal background check through KS within the past three years may be allowed to submit a criminal history self-declaration form in lieu of a repeat criminal background check.
  • If self-declaration form is used for previously cleared Volunteers, a name search through the Hawaiʻi Sex Offender Registry public website will be conducted.

+ VOLUNTEER TRAINING

Volunteer training may be required based on the type of activity or frequency of your participation. See matrix below that outlines the requirements based on volunteer activity.

Volunteer training for the 2021-2022 School Year is now available. This is an annual requirement and completion of this course will be valid through July 31, 2022. 

The following provides you with information on the Volunteer training:

• Register for the online training course at https://ks.litmos.com/self-signup/.
• Use code: kshvolunteers2122
• Check your email with instructions to login.
• Email will be from: Kamehameha Schools
• Subject line: “Kamehameha Schools Team Update”
• Click on the link provided in this email.
• NEW USERS: Follow directions to setup your Kaʻi Hana account by confirming your name and creating a password. (Only fill out sections 1 and 2, skip the rest)
• REGISTERED USERS: Login with your username and password that you previously created.
  • Note: your username is your email address. If you don't remember your password, send an email request to the Volunteer Program Coordinator to reset your password. 
• Take the required course entitled “Ensuring a Safe Learning Environment 2021-2022”.

+ TUBERCULOSIS (TB) CLEARANCE

For Volunteers anticipated to have contact with K-12 students for more than thirty days cumulatively within a twelve-month period, TB clearance is required. TB clearance issued after age 16 years or within twelve months prior to starting is required. You may submit documentation of your TB clearance to your division office or to the Volunteer Program Coordinator.

+ COVID-19 SURVEILLANCE TESTING FOR VOLUNTEERS 

As of August 9, KS has implemented a new health and safety measure for the 2021-2022 School Year, which includes COVID-19 surveillance testing for our visitors, vendors, and volunteers who come onto campus.

For any volunteers coming onto campus, you can do one of the following prior to volunteering: 

• Take rapid antigen test onsite before assignment 
• Provide proof of PCR test within 7 days 
• Provide proof of vaccination 

Existing guidelines remain in place which include indoor and outdoor masking, physical distancing, and daily wellness checks. 

You may provide proof of vaccination or a negative PCR test conducted within 7 days of volunteering to be exempt from this process and to receive clearance. Please email a copy of your vaccination record or test results to the Volunteer Program Coordinator, Kapaelani Comstock at kacomsto@ksbe.edu. 

Rapid antigen testing is also available on-site from Monday - Friday from 6:30 a.m. to 9:30 a.m. outside of Lunalilo Hale on the elementary side of the building. Premier Medical Group is the testing provider. The testing station is also open on Mondays from 9:30 a.m. to 3 p.m. and there is a drive-thru testing option from 3:30 p.m. to 5 p.m. outside of the Charles Reed Bishop Learning Center on Mondays as well. No appointments necessary. Visit https://pmg.app.perseus.id/div/ks on your mobile device or computer to register. Show the QR code you receive after you register to the test station. Results are available within 15 minutes of completing your test, and you will receive a text with a link to your results. 

+ CONTACT INFORMATION

If you have any questions regarding volunteering with Kamehameha Schools Hawaiʻi, please feel free to contact the KS Hawaiʻi Volunteer Program Coordinator:

Kapaelani Comstock
Volunteer Program Coordinator
kacomsto@ksbe.edu
808-982-0016

+ FORMS

• Download the KS Volunteer Application Form
• Download the KS Youth Volunteer Application Form
• Download the Background Check Process guide

Required Volunteer Clearances by Activity

Rapid antigen testing is available daily on-campus from 6:30 a.m. to 9:30 a.m., with extended hours and drive-thru testing on Mondays.

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