We welcome qualified vendors to compete for business opportunities with Kamehameha Schools where we conform to fair, ethical and sound procurement policies that ensures KS receives reasonable and competitive pricing.
The Procurement Department within Kamehameha Schools is responsible for maintaining vendor relations and ensuring that our organization obtains the optimal source of goods or service, at the best pricing, and under the terms and conditions favorable to Kamehameha Schools.
Many KS employees have purchasing responsibilities; these employees are expected to responsibly make procurement decisions based on the best interests of the KS. KS employees are expected to display fairness and integrity during the course of the acquisition of goods and services; likewise, KS anticipates its vendors will support the community by promoting ethical and legal trade practices. In addition, KS purchasers are expected to maintain auditable records that comply with applicable government regulations.
When required by policy, or when requested by a KS department, professional buyers in the Procurement Department will generate formal Requests for Proposals (RFP) or Requests for Information (RFI).
Only the KS Procurement Department has the authority to issue formal RFPs for non-construction goods or services. This is to ensure that the process conforms to applicable laws and KS policy.
Only responses to RFQs solicited by designated KS staff are regarded as meeting the requirements for a competitive bid.
The department requestor may consult directly with a vendor representative for technical or sophisticated information and assistance in developing specifications. Resulting purchase orders, contracts, agreements, memorandum of understanding, letter of intent, etc., must be executed only by the Procurement Department.